Terms of Use & Privacy Policy

Legal Notice – Terms of Use & Privacy Policy

The website you are visiting is owned by the ASSOCIATION OF EUROPEAN PUBLIC POSTAL OPERATORS AISBL (abbreviated and hereafter PostEurop), an International non-profit association under the Belgian law, registered to the Belgian “Banque Carrefour des Entreprises” under the number BE – 0450.024.174 and whose registered office is at Boulevard Brand Whitlock, 114 (5th floor), B-1200 Brussels, Belgium. PostEurop is the association representing the interests of European public postal operators.

Access to and use of this website (www.posteuropplenary.ie) and associated websites are provided by PostEurop and subject to the following conditions: by using posteuropplenary.ie, you agree to be legally bound by these terms and conditions, in including the privacy policy terms which take effect immediately on your first use of posteuropplenary.ie. If you do not agree to be legally bound by the following terms, please do not access and / or use posteuropplenary.ie.

Terms of Use

Disclaimers – Limitation of Liability

The information contained on this site is provided for informational purposes, without warranty of any kind other than those exhaustively provided by law.

PostEurop does not warrant that functions contained in posteuropplenary.ie content will be uninterrupted or error free, that defects will be corrected, or that posteuropplenary.ie or the server that makes it available are free of viruses or bugs.

Intellectual Property

The site and its contents are protected by the Belgian and European law on intellectual property, including the European regulations on patents, on the Community trademark, on Community designs, as well as the Belgian patent law, the Benelux Convention for intellectual property (trademarks and designs), the Belgian law on copyright and related rights, the Belgian law protecting databases, and that protecting computer programs.

All texts, drawings, photos, videos, designs, or other graphic elements of this site are protected by intellectual property rights, including copyright. These rights are in no way licensed or sold to third parties. Any copy, adaptation, translation, arrangement, communication to the public or other use or modification of all or part of this site in any form or by any means, electronic, mechanical or otherwise, is strictly prohibited unless prior writing of the right holder.

Any infringement of these rights may lead to civil or criminal prosecution, in accordance with Belgian and European law.

Final Provisions

If any of these terms are determined to be illegal, invalid or otherwise unenforceable by reason of the laws of any state or country in which these terms are intended to be effective, then to the extent and within the jurisdiction in which that term is illegal, invalid or unenforceable, it shall be severed and deleted from these terms and the remaining terms shall survive, remain in full force and effect and continue to be binding and enforceable.

These Terms of Use shall be governed and interpreted in accordance with the laws of the Belgium or, if applicable, with European Community law.

Privacy Policy

The protection of your personal data is of great importance to PostEurop. In this Privacy Statement we want to provide clear and transparent information about how we handle personal data.

We make every effort to ensure your privacy and therefore handle personal data with care. PostEurop complies in all cases with applicable laws and regulations, including the EU General Data Protection Regulation.

Personal data collection and use

Personal data – As a member of PostEurop or an external stakeholder, you may provide us with personal data information when using our website, interacting with us on social media, campaigns, registering for information or events.

The data we collect can include your organisation’s name, title (or gender), job title, first name, family name, function, telephone number, mailing address, e-mail, social media account (s), web address and photos, applicable to PostEurop working groups memberships, subscriptions to PostEurop’s information and attendance at PostEurop meetings.Some of this data is considered as personal data under the EU General Data Protection Regulation. In most instances, we collect personal data directly from the data subjects, but we may sometimes obtain personal data from third parties such as directories or EU institutions websites.

Purpose of use and processing – the information that you provide us with will be used for the purpose of contacting you, fulfilling your online requests or facilitating your access to members-only content and/or providing you with relevant and updated information about our organisation, its activities and positions.

More specifically, PostEurop processes personal data for the following purposes:

• For membership management and general administration: PostEurop has legitimate interests in the processing of personal data of the contact persons across its membership for the purpose of administering or informing its membership or for the governance of the association (such as the organisation of general assemblies and board meetings). PostEurop also processes the personal data of representatives and contact persons of entities with which PostEurop contracts, such as consortiums, services providers or consultancies.
• For research, publication and advocacy purposes: PostEurop processes contact details of journalists, Members of European Parliament, officials from the European Commission and from EU Member States, academics, consultants and industry experts and European affairs stakeholders for the purposes of carrying out its research and advocacy activities.
• For events organisation: PostEurop processes identification details of individuals who register to participate to events and conferences it organises for the purpose of managing the registration and participation to such events under the general terms and conditions that are expressly accepted by the individuals and/or based on consent for certain personal data.
• For websites security and content access: PostEurop processes identification data from individuals who register themselves on websites managed by PostEurop and give their express consent to receive newsletters, information or participate in a PostEurop campaigns. PostEurop also processes identification data from members or content subscribers to facilitate their personal access to the meeting documents of their working groups or subscribed content on our designated extranet.
• Employment: information from prospective interns and employees is shared internally until the individual becomes a candidate for employment. At that point, we may share the CV with our Management Board. We keep all accounting and administration information for auditing purposes, in accordance with standard practice and Belgian law.

Data disclosure

Disclosure – As a non-profit organisation PostEurop does not sell or distribute your personal information to third parties for any commercial purposes, except to provide products or services that you have requested, when we have permission, or if it is necessary to share information to investigate illegal activities, suspected fraud, situations where possible threats to the physical safety of a person, violations of Terms of Service or otherwise legally required.

Data integrity – PostEurop processes personal information only for the purposes for which it was collected and in accordance with this policy or an applicable service- privacy statement. We evaluate our procedures for collecting, storing and processing data to ensure that we only collect, store and process the personal information necessary to deliver or improve our services. We take reasonable steps to ensure that the personal information we process is accurate, complete and up-to-date, but we depend on our users to update or correct their personal information when necessary.

Data security and storage

Security – The information we receive from you is protected against unauthorized access once we receive it. We limit access to your information to employees who have a business reason to gain access to it. PostEurop uses external suppliers to provide the necessary hardware, software, network, storage and related technology needed to perform the service. Although PostEurop owns the code, databases and all rights to the application, you retain all rights to your personal data. Beyond our continuous and diligent efforts to protect your personal information, we cannot fully guarantee the security of your personal Information.

Storage – PostEurop will keep your data as long as you are a designated person of your organisation in relation with PostEurop or its members and, otherwise provided by law, for the time that is strictly necessary to achieve the purpose(s) for which they were collected.

Website and cookies

Cookies are small pieces of information that your browser stores on the hard drive of your computer. We use cookies so our website can remember you and offer you content that you will probably ask. We also use cookies to collect statistical information about our website, such as the time users spend on a site and the pages they visit most often. Those statistics do not contain personal information. These cookies help us to improve the way our website works.

The cookies used on our website are grouped into the following categories.

The below list details the cookies used in our website.

Links to other websites: Our websites may contain links to and from other websites. These links are provided for informational purposes only. We recommend while entering these sites, to read their privacy policies and liability notices for the content. PostEurop is in no way responsible for the content of the site or practices of the owners or operators of these sites.

Social media – Our website contains links to our social media channels (Twitter, Facebook, LinkedIn, Instagram, Youtube your consent and personal data use are covered by the terms and conditions and privacy policies of each of these social media platforms. Links to third party websites or social media channels are for your information and convenience only. PostEurop does not endorse or take responsibility for their availability, content and performance.

Data privacy rights and enforcement

Data privacy rights – You have the right to inspect, rectify or delete the personal data we have from you. You can also object to the processing of your personal data (or a part thereof) by us or by one of our processors. You also have the right to have the data provided by you transferred by us to yourself or directly to another party if desired. We can ask you to identify you before we can respond to the aforementioned requests.

Enforcement – PostEurop regularly evaluates whether it complies with this policy. Should you wish to withdraw your prior informed consent, consult, complete, rectify or remove any of the information that we hold about you or your organisation, please contact us at info@posteuropplenary.ie.

Technology and legislation evolves. This legal notice could therefore, if necessary, be adapted by PostEurop without notice other than posting changes online.

Updated: May 2018